Sage Construction & Real Estate

We overpaid a vendor, They issued a refund check for the overpayment, What is the correct way to resolve this and record>?

We have a single vendor that we have two accounts # for. What is the best way to set this up ?

We believe a user deleted some AP vendor invoices. How can we find deleted AP vendor invoices in Sage 300 CRE?

We have the option to close a purchase order automatically set to when the balance is zero. Is there a way to close a purchase order during accounts payable entry when the invoice is less than the total purchase order?

I made an over payment to a subcontractor, how do I post the credit to A/P and how do I post the reimbursement check for the over payment?

How would I go about transferring a credit balance from one Vendor to another in Sage? We work with a Vendor that has a Concrete business and a lumber business and our records have each of these subdivisions as a vendor in Sage. Currently we have a…

What's the best way to apply a paid invoice to an open Purchase Order? Purchase Order Created. Invoice Entered; not applied to PO. No notification from Sage that there are open purchase orders for that job with this vendor. Invoice Paid. Period…

Purchasing Icon dissapeared and furthermore, Why when you receipt a purchase order do you still have to import, to JC & AP for lif? Then post in each module as well? You would think in this day and age that those procedures would be automatic? This process…

I am hoping someone can explain how to correct checks that are out of order. Essentially we stuck checks on the printer and someone printed a 3 page report. Therefore 3 of our checks were messed up and we need to renumber the checks that have already…

I have a little issue I am trying to clean up and cannot seem to figure out a solution. Any help would be appreciated... I have an A/P Invoice for a Vendor (the only invoice for this vendor in 2022). It was pushed to Sage 100 Contractor from Sage…

We have a separate GL set up for cash on account (it's not related to any specific customer, it's just a generic GL) that our cash applications people put funds to when they can't find an invoice to apply it to. If an invoice exists (but they had difficulty…

How can I set up Debit Cards that are linked to our checking account since you can not use subaccounts on cash general ledger accounts? I do not want to set them up as credit cards, because the purchases on these debit cards are the same as if we wrote…

The Open Invoice Register w/ cut off date for 12-31 is more than my Balance Sheet account. So it would seem that something is in the AP detail and not the GL. I do not have any unposted invoices. Is there a report I can run to identify this?

We have historically conditioned checks to print based on different authorization IDs for different bank account. We are trying to use a condition to select specific vendors to pay that have been selected to pay based on a CUSTOM FIELD in the VENDOR master…

When I enter invoices for Home Depot, the charges have to get applied to many different jobs so I have to enter it via Accounts Payable. But I now want to make the payment online on Home Depot's website. How do I mark those invoices as paid(get them off…

Hello, we have had a couple of situations where AP has terminated with: "This program has quit. Incompatible Macro Option [TS 4426]" The first time it occurred we were posting invoices and it popped when generating the report after the posting…

i have followed the instructions exactly and the system will not regenerate the electronic payment. I selected the original file and was asked do I want to overright it, clicked yes. Verified the Run number. When I click start, the sytem does nothing…

Hi everyone, I just noticed today for one of my Jobs (ABC-XYZ-1234), when selecting that Job in AP Distribution when creating an invoice, the "Draw" field is automatically populated with a number "2". I would like to understand how to automate the…

new to Sage 100 C. What is the best way to enter CC transaction details into AP? Create CC setup (for each user) and then enter a payable for each transaction with a payment method of CC? You then reconcile the CC statement and select to pay the CC? Or…

Is there a way to post an invoice to multiple post dates when the invoice spans over more than one month? For example, I have an invoice that covers October 25 to November 5. I want to post the charges relating to Oct 25-31 in October and post the charges…

Has anyone figured out how to get AP Lien Waivers in Sage 300 to include credit memo amounts? As far as I can tell, the Lien Waiver forms are all written based on the Job Lien Waiver file, and for some reason, credits (or negative invoices) do not show…

We placed an order with a vendor. The vendor asked us to pre-pay for the merchandise. So, an invoice was created for the quoted amount and paid. We then cancelled the order and asked for our money back. The vendor kept a portion as a cancellation fee…

I have three old invoices showing negative retainage balances. I've tried several things over the years to clear them, and nothing has worked so far. They are on now closed jobs, and I'd like to finally get them off our AP list. Here are how a couple…

Our clerk entered the wrong invoice number in Purchasing when receipting the invoice. He posted invoices to AP, and that is when he realized he used the wrong invoice number. Instead of deleting the invoice in AP, unposting it in PO, and rerecieving it…

I am attempting to roll over to the next month although the audit shows errors: Client Ending Balance does not match Invoices Vendor Ending Balance does not match invoices