During the Festive Season, we have a lot of clients that want to do a split run (referred to as a Special Run) that will allow them to Pay the Bonus's earlier in the month and then the Normal Salary at the regular period end date.
Before entering a special run, we advise that you make a backup first.
- View our guide here for a step by step guide on how to do your special run as the first run in the month.
- View our guide here for a step by step guide on how to do your special run as the first run in the month.
Watch the Video Here:
You can create a special run in order to do this. If you have a Monthly Frequency you can do this as the first run in the month if you haven't done any processing in the period as yet. You will do this by Navigating to Setup, Pay Frequencies. You will select the Month you want to do your special run in and check the box for Special. When you click on OK, the system will bring up a selection of tick boxes. Select the 'Process the special run as the first run in the month' , the 'Add periodic transactions from the transaction filter' and the 'Clear all previous transactions for the periodic tabs' check boxes.
Once you have made your selection, a transaction filter will appear. Move the transactions that you want to use in this period and move over to the left hand side of the filter. IT IS IMPORTANT TO NOTE THAT YOU WILL NEED TO INCLUDE ALL MANDATORY TRANSACTIONS SUCH AS 8001, 8045, 9045 and 9150.
Don't worry about the employees who you are not processing information for. If their amount is a zero in this period, their wont be any amounts processed for them.
To move from your Special Run into your normal Run you will need to do a Payroll run for all of your employees. Once they are processed you can do a Pay Period update into your Normal run.
Note:
- If the system does not bring up the option to do the special run in the month, then you have already processed information in this period
- Leave can't be processed in a special run
- Terminations can't be processed in a special run
- All of the figures that is processed in your special run will be consolidated in your reports for the month (like the EMP201).