How do I cancel a prepaid invoice and receive the money back?

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We placed an order with a vendor.  The vendor asked us to pre-pay for the merchandise.  So, an invoice was created for the quoted amount and paid.  We then cancelled the order and asked for our money back.  The vendor kept a portion as a cancellation fee and sent a check to refund us.

Invoice Total ($462.00)

less fee ($137.00)

Check Total ($325.00)

So, I need to void the payment and the invoice and still record the fee.  I am not exactly sure on how to do that.  Advice?

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    Assuming you also use Cash Management and Account Receivable:  You don't void the payment because the check was cashed and will need to be cleared in Cash Management.  The refund will be deposited and recorded through Accounts Receivable as a Miscellaneous GL receipt.  The GL account you use to record the deposit will be the same GL account you used when you paid the invoice.  Lastly, if this is a vendor that receives a 1099-Misc, you will need to edit the vendors current year 1099 amount paid. 

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    Sage Knowledgebase article 18807 "How do I enter a refund from a vendor in Accounts Payable?" explains how to process a vendor refund using Accounts Payable and Cash Management.