FormerMember

Adding electronic signatures to cheques before printing?

SUGGESTED
Posted By FormerMember

the association I work for is looking for a way to streamline our payment process using Sage and/or Sage partner programs.

We are currently using Sage50 Premium to manage our books. 

Our current cheque writing process involves collecting invoices, handwriting each cheque and sending them to the signing authorities along with the invoices where the signing authority approves them by signing the invoice and then signing the cheque.

I am wondering if there is a way to write the cheques using Sage, then either sending them via email or secure server to the signing authorities, where they can then approve the cheque and add their signature electronically and email it back to our office coordinator to print and mail them out.

If it is not possible, is there a way to add electronic signatures when writing the cheque using Sage? Or do we have to install the PrintBoss program to add electronic signatures?

Any advice is appreciated!!

  • 0
    SUGGESTED

    Hi PHABC:

    You should be able to place an electronic signature when printing the cheque. As long as it is in a format compatible with the Sage forms designer. It should accept .bmp, .gif, .png or .jpg formats. I haven't tried it but it should work! One issue you may have though is security problems!

    Another vehicle to assist you may be a company called Telpay to pay your bills electronically with multiple signing authorizations. Just contact me at 1-866-467-2883 or e-mail [email protected] for more information.

  • 0

    Since you're using the words association and signing authorities, I would suggest you first check with the association's auditor as to whether or not electronic signatures are acceptable.  Cheques can be printed from Sage and sent along with documentation for approval and signatures.  This prevents the time waste of handwriting cheques and envelopes (as you can use window envelopes to mail cheques) as well as preserves the integrity of the internal controls of cash.