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rinsf

How Can I Anonymize a Timeslips Database?

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I am an attorney with a client that keeps its billing data in Timeslips.  The client is involved in litigation, and the billing data in the Timeslips database is an issue in the case.

We would like to give the other side the entire Timeslips database and let them use their own version of Timeslips to create reports and manipulate the data as they see fit.  However, we want to keep the names in the database (my client's clients) confidential.  

Is there some way we can remove the names from the database?  The way my own personal Timeslips is set up Nickname 2 is a number, so I suppose if there was a way to erase nickname 1 from the file given to the other side that would work, although I don't  know if that nickname setup is standard.

  • 0
    While you could make a copy of the database for them, there is no automated way to overwrite the nickname 1s. You would also have to remove the name and address information, the reprint bill images and possibly information on the slips and payments. Overall I think it is going to be very difficult. I think the choices are reports that they can review and you can redact confidential information or working through a third party. Perhaps a Timeslips certified consultant, like myself or Nancy, could act as an expert witness. We could review the data and provide the needed information.
    Since I don't know the actual issue in the litigation it is hard to make other recommendations.
  • 0
    SUGGESTED
    I would not send anyone a complete copy of your database. Period.

    If you really feel like you want to do something like that, I would: take a copy of your database and purge out all other clients except the one you want to send them. And even then, I probably would not give my database to an opposing party. Just saying....

    Hope this helps.

    Nancy Duhon, Esq.
    Master Certified Consultant for Timeslips,Certified Consultant for Amicus Attorney
    Duhon Technology Solutions, LLC
    a member of Certified Resources Network, LLC
    [email protected]
    404-325-9779
    Providing personalized local and remote online support for Amicus Attorney andTimeslips users for over 21 years. Available for private consultations, including older/unsupported versions.
  • 0
    I have testified as an Expert Witness before in a similar situation. We were able to get access to the slips only, not the whole database, by exporting the relevant slips, using just the idea you suggested, namely, that since your Nickname 2 is a number, we did a custom report that only used Client Nickname 2. The other side can then import this data into their own Timeslips database and not see the actual client names.
  • 0
    I agree with the others that it's not easy to do. Along with nicknames and addresses you would also have to check a lot of other areas like descriptions on individual slips and transactions, bill messages, reference text. Do you want another firm to see how much your firm bills for the year, what your timekeeper rates are?

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