How to convert an Timeslip invoice to Ledes format? Can this be done

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How to convert an Timeslip invoice to Ledes format? Can this be done

  • We need to upload an invoice and client only excepts LEDES format as opposed to a PDF.  Is there a way of doing this?  Hope you can help

  • You will need to purchase the "electronic billing add-on" (http://www.sagetimeslips.com/Products-and-Services/Add-On-Products/Electronic-Bill-Delivery), and then I would recommend that you hire one of the consultants who frequent this community to help you get everything set up correctly and can then walk you through the process.  (Oh, yeah, some (most?) of the consultants can also sell you the add-on.)

     

    Good luck.

     

    -laurie

  • Once this add-on is added, does the document convert to something like a PDF or Word documents?  trying to get an understanding of what an LEDES document looks like...thanks again

  • I'm not 100% certain that this is true for all of them, but my LEDES documents are simply text files.  There is a "title" row, then a field header row, then rows of data.  Fields are separated with the "|" character.  You might be able to generate them yourself -- I had to create one just the other day "by hand," but it took much longer than having Timeslips just do it automagically.  :-)

     

    -laurie

  • Ledes format is a "text" file with fields organized in specific order and with defined delimters. Each row represents one "slip".Think of it as a csv file although the delimiters are different. What exactly goes into each field is defined to some extent by the carrier you are working wtih.

    While you could do it by hand you would probably spend an enormous amount of time getting it right. If it's for one bill, one time it might be okay to do manually but I wouldn't want to do it on an ongoing basis.


  • nino66 wrote:

    Once this add-on is added, does the document convert to something like a PDF or Word documents?  trying to get an understanding of what an LEDES document looks like...thanks again


    here is a fake example of the file:

     

    ***LEDES1998B[]
    ***INVOICE_DATE|INVOICE_NUMBER|CLIENT_ID|LAW_FIRM_MATTER_ID|INVOICE_TOTAL|BILLING_START_DATE|BILLING_END_DATE|INVOICE_DESCRIPTION|LINE_ITEM_NUMBER|EXP/FEE/INV_ADJ_TYPE|LINE_ITEM_NUMBER_OF_UNITS|LINE_ITEM_ADJUSTMENT_AMOUNT|LINE_ITEM_TOTAL|LINE_ITEM_DATE|LINE_ITEM_TASK_CODE|LINE_ITEM_EXPENSE_CODE|LINE_ITEM_ACTIVITY_CODE|TIMEKEEPER_ID|LINE_ITEM_DESCRIPTION|LAW_FIRM_ID|LINE_ITEM_UNIT_COST|TIMEKEEPER_NAME|TIMEKEEPER_CLASSIFICATION|CLIENT_MATTER_ID[]
    ***20110630|10810|ABC Buziness|12345|100.00|20110601|20110630||1|F|0.10|0.00|20.00|20100426|L110||A101|LMN|We did real work.|12-3445789|200.00|Lucy M. Nobody|PT|12345[]
    ***20110630|10810|ABC Buziness|12345|100.00|20110601|20110630||2|F|0.40|0.00|80.00|20100426|L210||A101|LMN|We did somre more work.|12-3445789|200.00|Lucy M. Nobody|PT|12345[]

     

    Apparently the lines are wrapping, so I put "***" at the start of each actual line of text in the file.  But you can get the idea...

     

    You can also generate a human-readable bill that will go along with the text/data file that look like the rest of your non-electronic bills.

     

    -laurie