Entering a contingency payment

SUGGESTED

How do I enter a contingency payment for a client who is also paying for fees and expenses on a monthly basis?

  • 0
    Not 100% sure what you are asking here (might want to give us a bit more background to go on, with an example), but you really wouldn't enter a payment any differently for a contingency vs any other type of fee arrangement. You got paid, enter how much, what date, etc.

    I suspect the real issue for you might be:Yeah, but now my A/R is off because there is not CHARGE to pay. You will need to figure out a way to balance the payment against a contingency charge to get to a zero effect on the balance.

    Does that sound more like what's going on, or am I way off base?
  • 0
    SUGGESTED

    Here is how we do it at my firm.  Expenses are entered normally.  All of our time goes in as No Charge (since we don't bill hourly fees for our contingency fee clients).  And we bill clients each month, giving them an opportunity to pay their costs as they go, instead of accruing interest on them.

    Once we get a settlement or award, we put the funds into our Trust Account (i.e., Client Funds in Timeslips), then we go to Accounts Receivables and enter what is called an "Invoice" (from the list which includes Payment, Credit, Write-off, Refund, etc.) for the amount of contingency fees that the firm is charging the client.

    Later, we transfer those funds from the Trust Account as a payment to the firm, and send whatever amount goes to the client.

    I hope this helps.

  • 0 in reply to Nancy Duhon
    The situation is there is a client who has been being invoiced regularly and charged for fees and costs on a monthly basis - and they have been paying regularly. The case is now closed and they will receive a final invoice for fees and costs AND they will also provide a contingency payment from the settlement. I could create an expense to offset the contingency fee but then the data will not be correctly reported in terms of what the actual value of the time spent was worth with charges and the contingency fee combined.

    I hope that makes sense!
  • 0 in reply to JennyLyn

    If you don't make an expense slip for the contingency, but use a time slip instead, you should be in better shape as the contingency is really paying for time, not an expense. You could use one flat fee slip to charge it.

    Depends which reports you use as yes, things like realization and fee credit will be tough to track back. You might need to do some manual calculations based on existing data.

  • 0 in reply to JennyLyn
    JennyLyn,

    I'm guessing you don't like my suggestion of using an A/R "Invoice"? It seems to me like the best option, if you don't want to enter it as either a cost (expense) or fee (time). You could put in the Invoice entry, then run a bill and see if that's what you'd want to see. If you don't like it that way, you can just delete the invoice.

    Our contingency fees are entered as invoices with a description something like "Contingency fee, per Fee Agreement" and put the entire amount in the Fees - Amount field.

    The unfortunate part of doing it this way is that there is no simple way of running a report to show contingency fees as separate from regular invoices. (Then again, I'm using a very old version of Timeslips -- maybe they've added something that works better.)

    Best of luck in figuring out a way to do this that works for you!