Ledes 98 format and errors!

I posted this question on another forum and have not heard a response. I submit invoices electronically with Ledes 98. Everything works fine with the fees, but the costs are being rejected because it is not recognizing an amount. For instance, photocopy charges are $.15 each. The line items in the Ledes format are leaving that $0.00. I am frustrated as to why this is not picking it up. Is there somewhere in Timeslips that I can change that so that the Ledes format will pick this up? I have been on the phone with Timeslips support two different times and with the company that I submit bills to, no answer yet...

If this is not fixed properly, I will have to go through each individual entry and make a correction. You can understand my frustration as some of these entries are quite long and we are talking about multiple bills.

Any help would be great at this point!!!

Thanks in advance.

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  • 0

    Yes it is set like "10 quantity at .15 for $1.50". The 0.00 in the Ledes file is for the charge ($.15). Everything else is set fine, just that particular line item.

  • 0 in reply to amykpatton

    Which version of Timeslips?  Is the $.15 the level 1 price?  Or are you using multi-level pricing?  Is it doing it for all the expenses or just some?

    This is VERY odd behavior, so unfortunately, not a common problem. Indeed, I've never seen it do that before, so I am a bit puzzled as to what might be going on.  

    Might be faster just to have someone remote in and take a look.  Sometimes putting "eyes on" the screens is just the ticket.

    Hope this helps.  

    If you think this suggestion was especially helpful, please consider rating it within the five star option, or clicking the green Yes button next to the "Did this answer your question?" option below.  Thanks.

    Nancy Duhon, Esq.

    Master Certified Consultant for Timeslips,Certified Consultant for Amicus Attorney and Credenza

    Duhon Technology Solutions, LLC

    a member of Certified Resources Network, LLC

    [email protected]

    404-325-9779

    Providing personalized local and remote online support for Timeslips users for over 20 years. Available for private consultations, including older/unsupported versions.

  • 0 in reply to Nancy Duhon

    If you print the bills first to the screen, what shows up for the expenses, is it doing the math correctly at that point?

  • 0 in reply to Nancy Duhon

    Thanks Nancy for your suggestion. We are using version 2013. The level is set to none (not 1). I was wondering if that might be the problem as well, but Timeslips support said it won't make a difference. This is happening for  fax, copying and postage charge backs, although I haven't seen any for mileage, etc. It does seem to be odd behavior, however I have dealt with many electronic vendors for years and sometimes the programs are just not colliding, but there should be a fix and I bet it is something very easy. That is where my frustration is.....

  • 0 in reply to amykpatton

    Just thought of something.  Do you use Summary Slips?  For example where all the fax slips are added together and appear as one line item on the bill?

    Hope this helps.  

    If you think this suggestion was especially helpful, please consider rating it within the five star option, or clicking the green Yes button next to the "Did this answer your question?" option below.  Thanks.

    Nancy Duhon, Esq.

    Master Certified Consultant for Timeslips,Certified Consultant for Amicus Attorney and Credenza

    Duhon Technology Solutions, LLC

    a member of Certified Resources Network, LLC

    [email protected]

    404-325-9779

    Providing personalized local and remote online support for Timeslips users for over 20 years. Available for private consultations, including older/unsupported versions.

  • 0 in reply to Nancy Duhon

    No we don't use summary slips. I have talked to support more than once and no one can figure it out, although I do know that the client of mine uses Equitrac to account for all photocopies. Not sure if that tracks faxes and postage as well. Those seem to be the costs that are continually rejected. We think that the link from the photocopying machine to Timeslips may be the problem. Although who knows, still trying to work on the issue.

  • 0 in reply to amykpatton

    Is the slip created via the link? Try deleting the slip and manually rekeying it. I just had a problem with a client with some Ledes issues and we think it is being caused by slips being entered remotely and some "wierd" keystrokes.

  • 0 in reply to Caren2

    I am not sure how the photocopier is set up, all I know is that it tracks the copies (possible faxes and postage) and at the end of the month the assistant in the office is to pull all of that over to Timeslips. I have never dealt with a tracking system and think this may be the problem. I have a feeling when it is pulled over to Timeslips there may be something missing.

  • 0 in reply to amykpatton

    Wonder if it is missing an E code or an L code and that is throwing things off. It might be worth a small investment to have a certified consultant look at the slips, how they are coming over and how the Ledes file looks.

  • 0 in reply to Caren2

    Good point, unfortunately yes they have codes. I promise to post the result as soon as we figure it out. My client is probably not willing to go with a certified consultant as he has the paid Support. I have been on the phone with them 2 times and we might have a solution, not sure yet. Will keep you posted. Thanks for all the responses, it is very helpful.

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  • 0 in reply to Caren2

    Good point, unfortunately yes they have codes. I promise to post the result as soon as we figure it out. My client is probably not willing to go with a certified consultant as he has the paid Support. I have been on the phone with them 2 times and we might have a solution, not sure yet. Will keep you posted. Thanks for all the responses, it is very helpful.

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