If you have multiple users processing payroll in Sage HRMS Payroll for the same period end date, you should always calculate payroll just prior to printing and posting checks. By calculating payroll, you can make sure that another payroll processor's work is not overlapping the calculation process.
If you enter a pay period end date for which unposted payroll activity already exits, you have the option to:
1. Erase - erase unposted activity for the specified pay period end date and for any later pay period end dates and calculate the current payroll run
2. Merge - Erase unposted activity for the specified pay period end date and for any later pay period end dates ONLY for those employees included in the current payroll run and calculate the current payroll run and merge the results with the remaining unposted activity.
3. Cancel - Return to Calculate Payroll
A good report to run to see what has been calculated and not posted is the Pre-Check Payroll Register (Reports, Payroll, Transaction Reports). Note: When running this report, keep in mind it pulls by check date and not pay period end date.
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