Billing - Contract-based Invoices

I am having an issue with the Contracts sending cost to Billing. I have the contracts set up in with "Send cost to Billing" checked and Status is "Approved" but when I go into Billing to select the contracts, they are not listed. Does anyone have any ideas? I have unapproved and re-approved, thinking maybe I approved before all the settings were set but that didn't work either. :(

  • 0

    Hi!

    First - where are you not seeing the contract in the list?  In Billing, cost based billing, change WIP?  Or are you trying to access it thru contract based invoices?  The contract based invoice task is not for cost based contracts.  If the contract isn't showing in the list under change WIP, then you will need to check the contract items to make sure the contract items are set to a type of time and materials or cost plus to a maximum.

    Second - is the cost just not generated?  Can you see the transaction in Billing, Inquiry, Transactions and condition on Job equal to "your job number".

    There is a help topic in Billing, Help, Index - search on Send Costs and select the topic cost was not sent to billing.    This goes thru what to check depending on where the costs were entered (PR, JC, AP, EQ etc.).

    Due to the complexity of this question, you may want to call into the support line for help!

  • 0

    You might also chech to see that the Cost Codes have the check box "Send Cost to Billing" Checked

  • 0 in reply to Bill Kormoski

    I figured it out. In Contracts, under the Billing tab, I hadn't selected anything in "Billing worksheet view:"

    Thank you all for your help.