When you code things to a wip account it needs to be job costed just like you do for direct expense accounts. Check your totals at the bottom of the job cost screen. It will tell you how much of the front side of your transaction has to be job costed. When they match it will save.
Also is this job supposed to be a wip account?
If it's flagged for Wip on the 3-5 screen then Sage is expecting you to code expenses to Wip. Do you own the job or is it billed to a client? If it's billed to a client and you receive cash then you do t own the property and it should not be a wip job.

Be very careful that you understand the feature of Wip in Sage. It it NOT the same as an accounting Wip adjustment that CPAs will make to keep income and billings in check.

Hi Char,
Our system does not allow us to enter payroll hours to jobs that are not flagged for WIP.
Translation: all our jobs are WIP and I have extra entries each week to move Expenses from WIP to Direct Labor/taxes/health care/etc.
How can you suggest jobs not be WIP when payroll cannot be charged to the job?
Thanks,
~j

Hi
I'm not sure I understand the issue. You are saying that ALL of your jobs are WIP (owned by your company and therefore no customer billings) but you are having to post weekly entries to move costs from the asset WIP account to direct expense?

You can't have a job with both WIP and direct expenses throughout a project so I don't think I understand the question.
The only time you move costs from WIP to direct expense is when you sell the project and record the income. You then post a JE to move the costs so they hit the income statement in the same period/fiscal year.
If you would like to call me directly perhaps we can figure this out. 714-505-4920

That was wierd. I could only see the current question and not the string until after I hit reply. If you have sold the project and are moving the costs from WIP to direct expense, you probably have to uncheck the WIP box at 3-5 in order to make the entry. Then any additional costs would no longer go to WIP either.

Hi James
What is causing your system to NOT allow payroll hours be entered against jobs that are not flagged for WIP?
We do it all the time

HI Char,
Thanks for your help.
We get an error message that the subaccount doesn't exist.
The only way I've been able to Final Compute Payroll is by going into the job, marking it for WIP, and creating the subaccounts.
~j

OK, so does the WIP account at menu 1-7 have the box checked to create job #s as subaccounts? Then when you create new jobs it will automatically create the necessary subaccounts.

I forgot to ask you how the payroll positions are coded. Are they set to go hit the WIP account instead of the direct expense account?

Maybe we should do a gotomeeting and let me look at your setup.