account structure

New to SAGE Contractor 100. Trying to get my head around the structure. 

Account Code

Sub-account code

Cost code

Cost type

For example I have an expense for renting a forklift for setting up on a new construction site on a bridge. I also work on dams. I rent lots of different pieces of heavy equipment. I use a forklift for mobilizing (set-up a job site and I use it during deconstruction. I also use it for re-constructing. So, with all that said. This is how I believe I want it said up.

1) I think I want departments for setting up the job: So in this case I have a new job that I want to code to the bridge department vs. the dam department. This might be helpful with later analysis trying to understand if bridge or more profitable than dams. 

2) I would code this to rental major GL account and this particular GL account would also have a sub account called forklifts because I also rent a lot of generators and I want to have a different sub-account.

3) since the forklift is being used for mobilization vs deconstruction or construction I want to code this to cost code mobilization

4) finally, I still have an option for cost type. I can't get my head around why I would use this code. Sure, it might go the rental as a cost type, but I have that information identified in the GL.

5) So my real question is - What is the purpose of cost type?

  • Moving this post to the Sage 100 Contractor Forum in the Sage Construction and Real Estate Support Group.

    Thanks,
    Derek
  • Ok first things first. Departments are used to run financials by dept within your business. If you actually have separate business departments then the get assigned to your income and direct expense GL accounts and possible the overhead range. You can only use departments or subaccounts on an account. Not both. Subaccounts are typically used for the balance sheet accounts like your fixed assets and liabilities.
    For running profitability reports between bridge and dams that would likely be job types assigned at 3-5 or if both are done on the same job then use phases to track the costs separately.

    If you don't use departments then you can subaccount the direct expense for rentals by the equipment types but you will not see this on any job reports. You would run a 2-4 General ledger subsidiary summary to get totals by equip type to decide if you need to purchase said equipment.

    Yes you would likely use the mobilization cost code. Tell your data entry people to put the equipment type in the description and include rental period dates

    Cost types define the difference between materials, labor, equipment, subcontract, or other
    So I'd use type 3