Managing POs

Can anyone provide guidance on how to enter a PO and then apply invoices against it?    It seems like a simple process, but Sage does not handle it in a way that makes sense to me.  Here's what I did:

Entered a PO for the Plumbing Fixture Allowance using Qty 1 and price  $3063.  This PO now shows on my Committed Cost report, which is what I want. 

I then entered an invoice for Qty of 1 for  $216, which represents part of the Order.  I applied it to the PO which I thought would lower the committed cost by the $216.00, but that didn't happen.  Instead, the PO now shows a qty of 1 received and put the entire 3063 as "received" , not the $216.   Apparently POs track Qty and not value. 

Is there a way in Sage track the costs, not qty, against a PO? 

 

  • Ginny,

    You are correct--Sage 100 Contractor does track the quantity and not the cost. The program does not care about dollars at all when it comes to a PO.

    To track the cost instead of the quantity, I usually suggest this:

    On the purchase order lines enter the price in the Quantity column and enter 1.00 in the Price column. The Total column will be correct.

    When receiving against that PO, be sure to put the dollar amount in the Quantity column on the 4-2 Invoice as well.

    I hope that helps.

    Angela

  • in reply to Angela N

    I agree with Angela.  This is how most customers deal with allowances or lump sum PO's where they don't know how many invoices they will receive and the key is dollars not qty

  • in reply to Char DeLange

    Thank you so much, Angela and Char.  This seems to be working well.