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jrasche

How to Apply Vendor Credit to Vendor Invoices and leave partial credit open?

SOLVED
Posted By

I have been searching everywhere for an answer to this.

I have a credit from a Vendor  that is larger than the invoices from that same Vendor.  It's such a large credit that it may take a few weeks to gather enough invoices to clear the credit completely.   We also get a cash discount from this Vendor so I don't want to leave the Invoices Open on the books.

So how can I apply this large Vendor Credit to these multiple invoices, so that the invoices show paid, and still show a  balance for this credit that we can use on future invoices from this vendor?

Thank you!

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  • 0

    Sounds like you've already done this part:

    In Menu 4-3-1 - you'll select the credit invoice that you want to use and that would appear in the Set to Pay column as a negative number.  

    Then you'll also go into the Set to Pay column on the invoice(s) that you want to apply this credit to and enter as a positive number.  One of the open invoices you may be applying the credit to may be a partial amount - the total of the invoices selected to pay should equal the amount of the credit you're trying to use up.  The end result in the bottom Set to Pay amount should be 0.  

    This is probably the part you're missing:

    When you go to Menu 4-3-2 Pay Vendors, the Set to Pay amount for that Vendor would be 0.  Go ahead and select that vendor Check to print; when the 4-3-5 Report Printing screen comes up, there is an option at the bottom of the printing criteria called "Print $0 Checks".  This will give the system a chance to apply the credit to the open invoices so that they are marked as paid.

    Kathy Gotzenberg

    Sage 100 Certified Consultant

Reply
  • 0

    Sounds like you've already done this part:

    In Menu 4-3-1 - you'll select the credit invoice that you want to use and that would appear in the Set to Pay column as a negative number.  

    Then you'll also go into the Set to Pay column on the invoice(s) that you want to apply this credit to and enter as a positive number.  One of the open invoices you may be applying the credit to may be a partial amount - the total of the invoices selected to pay should equal the amount of the credit you're trying to use up.  The end result in the bottom Set to Pay amount should be 0.  

    This is probably the part you're missing:

    When you go to Menu 4-3-2 Pay Vendors, the Set to Pay amount for that Vendor would be 0.  Go ahead and select that vendor Check to print; when the 4-3-5 Report Printing screen comes up, there is an option at the bottom of the printing criteria called "Print $0 Checks".  This will give the system a chance to apply the credit to the open invoices so that they are marked as paid.

    Kathy Gotzenberg

    Sage 100 Certified Consultant

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