Angella - Thank you for your question.  We have a resolution in our KnowledgeBase on this topic, please see Resolution #40762 How to void a prior year Payroll check .  If you are not planning on reissuing W2s for last year due to this check amount, and if you do not want this re-issued check to be in this years W2 figures, then this resolution offers steps to reissue the check in Cash Management Instant Checks.  If you have additional questions on these procedures, please call 800-447-5700 to speak with a support analyst.

These are A/P checks that were issued in 2014.  One of them is an expense check and the other is a FSA check.  The employee is unable to find them.  If I void out the old checks I cannot use the same date as the check. They are outstanding on the bank reconciliation.  How can I reissue them without having to void anything and creating an out of balance on the bank reconciliation? Or can this be done?

Angelia, when I void check I use the date that I am aware of the need to void them.  You can void them with today's date and it won't affect your previous bank reconciliations

If I void them as of today, will it created any out of balance between the G/L and bank reconciliation for this month?

Not if you are going to reissue the checks this month.  I don't believe there is a way to pay her again without voiding the checks. Depending on the amounts are you putting a stop payment at the bank?  If so, you could create a credit in the expense accounts the you will be charging again to reissue the checks to her.  So the entry will be a wash in the general ledger account, since it is last years expense.

I don't think a stop payment will be issued. She knows that she will not be able to cash if she finds them.  Would I still issue credits to the expense accounts to reissue the checks.  A portion of the expense check is to A/R.

The more I am thinking about this, I think you have to void the checks since the checks didn't clear you need to put the expenses back plus the GL's need to be adjusted.  Do you have an accounting firm that you can run the scenario by for guidance?

Yes,  Thanks for all your help. I really appreciate it.  

Angella - I would recommend voiding the Accounts Payable checks and reissuing.  This will give you the proper audit trail for the transaction in AP, GL and Bank Reconciliation.  Your option with the void date is that is must be within  the last 12 months of your current month date.  Keep in mind if do a transaction with a prior date for your transaction, you should then reprint any financials since that date since the detail has since changed.