FormerMember

Posting Invoice to next Fiscal Year

SOLVED
Posted By FormerMember

I'm not sure if this is even possible, but here is what I'm trying to do:


Our fiscal year ends March 31st, 2014. We are a catering company and have a lot of events that happen in the summer, I am trying to enter the invoices to have the event date on them using the Sales Journal and then under "Date" I put their event date. This is because their invoice isn't technically due until after their event occurs.

Obviously when I go to enter the date in the future I get a warning that I can't process transactions after March 31st, 2014. How can I enter these invoices in the future fiscal year? We take deposits right away so I'd like to enter them and apply the deposits to the order. Or should I just create "sales Quotes" and apply the deposit there?

Thanks for your help!

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  • 0
    verified answer

    HI Purchaga,

    Sage 50 allows entry in both current and previous fiscal year.  In your case, you can create a backup first.  Then, go to maintenance and start a new fiscal year.  You will be able to enter your invoice using the date in the new fiscal year.  

    When you need to make entries in the previous fiscal year (4/1/2013-3/31/2014), just enter them as you normally do.  You will only see a pop up saying you are going to make entry in previous year and ask you whether you would like to continue or not.  Go ahead and post the entries and the report of both the previous and current fiscal year will be updated.

    Hope this helps.

  • FormerMember
    0 FormerMember in reply to Keith L

    Worked like a dream, thanks for the help.

    I'll consciously try and not take any payments for 2015 events as I assume I can't enter those either. Too bad Sage doesn't allow for future invoices to be entered with payments taken today. I book a year or two in advance and take deposits frequently.

    Appreciate it :)

  • 0 in reply to FormerMember

    Not really. I make entries in the new year's copy and backup, close it. and then open the old year's copy, it is not updated. I dont know why.

  • FormerMember
    0 FormerMember in reply to SylvieSu

    You only create the backup so you have a point of return if there's an issue. You should continue to work in the new year's copy. You'll always get a warning that you're posting in a previous year but just click ok and it'll work just the same. Once you're done your year end it'll go away.

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  • FormerMember
    0 FormerMember in reply to SylvieSu

    You only create the backup so you have a point of return if there's an issue. You should continue to work in the new year's copy. You'll always get a warning that you're posting in a previous year but just click ok and it'll work just the same. Once you're done your year end it'll go away.

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