Going paperless

We have a small office, and since moving is not an option, we've decided to go paperless. We're hoping that Sage will have some support in this endeavour, because so many of our suppliers are sending us THEIR invoices as PDFs. SO, what we want to know is, is it possible to attach a PDF to an AR or AP item in Sage? It'd be great to be able to scan the original paper to PDF (or simply attach an existing PDF) to the expense entry so we have the original from the supplier when we pull up the item.

If this IS NOT something we can do in Sage, perhaps it's a feature the developers should be working on, because come hell or high water, we're paperless this year. 

Parents
  • 0

    That would be a great feature and I would love to see that too! It is offered in quickBook.

    But do realize that you can't shred the paper or delete the email containing the pdf after you have scanned/saved file as per CRA. Check out their regulations regarding electronic data and documents. Even the email you received containing the pdf invoice must be kept for 7 years after tax filing as the email is considered the original document.

    Until CRA changes their requirements or the acceptable method of imaging papers per CRA becomes less expensive then we are stuck with some papers.

Reply
  • 0

    That would be a great feature and I would love to see that too! It is offered in quickBook.

    But do realize that you can't shred the paper or delete the email containing the pdf after you have scanned/saved file as per CRA. Check out their regulations regarding electronic data and documents. Even the email you received containing the pdf invoice must be kept for 7 years after tax filing as the email is considered the original document.

    Until CRA changes their requirements or the acceptable method of imaging papers per CRA becomes less expensive then we are stuck with some papers.

Children
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