list of employees receiving direct deposit pay stubs by email

I have just recently started emailing direct deposit pay stubs and it is working well.  However, some of my employees still want to get the printed paper pay stub.  I am trying to figure out a way to distinguish which employee gets printed copy and which gets emailed.  Currently I am just keeping a hand-written list, but surely there is a better way.

  • 0
    You could use one of the Additional Info fields on the Employee Ledger to put a note about the printing/emailing preference and set it to pop up in a transaction. This might be annoying if you use the Paycheque Run feature as all popups will show up at once I believe.
  • 0 in reply to Richard S. Ridings
    If you don't need the employees email address, remove it from the master. It will then tell you that there is no address to email the deposit slip to when entering payroll. Then you can print those ones off and you won't have to keep a manual list.
  • 0 in reply to Marj@Swab
    This has nothing to do with a listing as requested, however, it has everything to do with emailing payslips. I have just had (within the past two months) one of my clients have the knuckles rapped by CRA. CRA was in for an HST audit which was clean so the auditor had to find something and the emailing of direct deposit slips was the only issue raised in their wrap up letter. Payslips cannot be sent electronically unless fully encrypted and secure according to this letter as it is a privacy issue.
    Just mentioning...
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    Bluejay said:
    I am trying to figure out a way to distinguish which employee gets printed copy and which gets emailed.  Currently I am just keeping a hand-written list, but surely there is a better way.

    This might sound a bit out-of-the-box, but could you just set the employee email address for the printed ones to your own inbox?   Then just open them in your inbox, print the attachments, and delete.

    It may also be possible to set Outlook to automatically print email attachments where the email meets certain criteria, but that may be a bit too automated if it goes slightly wrong.

    Alwyn, Did they cite a particular chapter & verse in that letter you mentioned?

    I couldn't find anything on the interweb one way or the other on the privacy aspect of emailing pay stubs.   I can see where emailing a filled out TD1 or a T4 slip would run up against CRA 'protected when completed' rules, but can't quite see how the numbers on each stub have anything to do with CRA unless they're printing the SIN on the stub somewhere. 

  • 0 in reply to RandyW
    There was no chapter and verse quoted so my reply to them requested the regulation number. I am aware that payroll amounts are considered confidential information from the Privacy aspect but again it must be an alternative fact as I don't have chapter and verse.