Reversing manual G/L distribution check created a new invoice

Help - I wrote a check to move money between our bank accounts and accidently choose a vendor instead of NOF.  I reversed this check, but since it was a G/L distribution check, upon reversing it, it created a new invoice under the vendor I mistakenly choose.  I need to remove that invoice since it's messing up my A/R as well as the vendor's account.

The only thing I've been able to find about this is when it might happen - "Now if the check was for G/L distribution only, please note that an invoice will be created and posted to the vendor’s Open Invoice file aka AP_OpenInvoice.M4T. For example, the invoice number would look something like this CKxxxx, where xxxx is the check number."


But, I can't find any information about how to fix this new invoice that has crept up!

 

  • 0

    Straight from the Help files on How to Adjust an AP Check:

    To adjust a posted invoice

    Select Accounts Payable Main menu > Invoice Data Entry.

    In the Vendor No. field, enter the vendor number for the invoice to adjust. For more information, see A/P Invoice Data Entry - Fields.

    In the Invoice No. field, enter the invoice number to adjust.

    In the Adjust Invoice on File window:

    Select the Hold Payment for this Invoice check box to place the invoice on hold. For more information, see Adjust Invoice on File – Fields.

    Select the Produce a Separate Check for this Invoice check box to print a separate check for this invoice.

    Click Adjust.

    In the A/P Invoice Data Entry window, in the Adjustment Amount field, enter the dollar amount to add to the invoice amount; use the minus (-) sign to decrease the invoice amount.

    Note To change the invoice date, adjust the invoice amount to zero by entering the full amount using the minus (-) sign, and then enter a new invoice with the correct date.

    In the Discount Adjustment field, enter the dollar amount to add to the discount amount; use the minus (-) sign to decrease the discount amount.

    Click the Lines tab. In the G/L Account field, enter the general ledger account number to post the adjustment.

    In the Amount field, type the amount to post, and click Accept.

    The invoice is adjusted. Print and update the Invoice Register and the Daily Transaction Register.