FormerMember

Better Ways to Use Your Sage MAS 90 or 200

Posted By FormerMember

Better Ways to Use Your Sage MAS 90 or 200

Using Alphanumeric Check Numbers in Sage MAS 90 and 200

Before version 4.20, the only way to enter a wire transfer in Accounts Payable was to use a valid check number. With version 4.20 and later, Accounts Payable accepts an alphanumeric check number. This saves a check, and allows better tracking of wire transfers through the Bank Reconciliation module. The steps for using alphanumeric check numbers are below.

 

  1. Expand Modules, Accounts Payable, and Main.
  2. Click Manual Check Entry.
  3. Enter the bank code in the Bank Code field.
  4. Enter the wire number in the Check Number field. Begin with an alpha character, for example: W00001.
  5. Enter the date in the Check Date field.
  6. Enter in the amount of the wire transfer in the Check Amount field.
  7. Enter the vendor number, or select it from the list, in the Vendor No. field.
  8. On the Lines tab, distribute the amount against invoices or expense accounts.
  9. For the portion of the wire transfer to be distributed against an expense and not a vendor invoice, select the Create G/L Distribute icon, then select the account numbers and amounts for distribution. Click Accept.
  10. If you have not distributed the entire amount or have over distributed, you see the message "The general ledger distribution invoice is out of balance. Do you want to change the invoice amount to match the distribution?" Select No if you need to correct the distribution, or Yes if you also have invoices to apply to this wire.
  11. For the portion of the wire transfer distributed against existing invoices, click Select Invoices.
  12. Select the invoices and click Accept.
  13. If applying to a new invoice, type the invoice number in the Invoice No. field, and click Yes in response to the prompt, "Is this a new Invoice?"
  14. Enter the Invoice Date, Invoice Amount, and Discount Amount.
  15. Click Accept to open General Ledger Distribution and distribute the expense.
  16. Click Accept.
  17. Click the Printer icon.
  18. Print and update the manual check register.

Anti-Virus software can cause Sage MAS 90 and 200 files to act as if they are "in use" when in fact they are not.

We have had reports that the following anti virus software and versions can cause Sage MAS 90 and 200 files to be locked:

  • Symantec Corporate Edition Version 10 with "Tamper Protection" enabled
  • McAfee version 8.5x

Issues have only been reported in the legacy modules, and have not been reported in the Business Framework modules. File lock issues related to anti virus tend to occur during the "clearing of the files" when updating the Sales Journal, Invoice Register, and Check Register.

Possible Resolution

We cannot make recommendations to turn off the first line of defense against viruses for companies. The following workarounds should be used for releasing file locks.

  • Disabling Tamper Protection in Symantec seems to resolve these file lock issues. Note that simply disabling this feature will not unlock the file[s], a reboot of the server may be required. (Tamper Protection verifies that the device's image and security applications have not been tampered with or altered prior to allowing network access).
  • Disabling Network Scanning. If a workstation has the antivirus scanning the network that will cause the workstation to slow and not respond as it scans a file or files at another server.
  • Set file exclusions at the server.
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